Hire compliantly, even if it's your first time.
ClearBoard guides founders and managers through onboarding, document collection and ongoing compliance. It handles the Australian legal detail so you don't have to know every law yourself.
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It knows the law, so you don't have to
Most people who hire at a small Australian business were never trained to. ClearBoard walks you through it in three stages and quietly handles the legal detail at each one.
Onboarding
Set up a new hire in minutes. ClearBoard works out which clearances and forms their role and state actually require.
Explore onboardingDocument collection
Collect, e-sign and store every mandatory document — without chasing paperwork or guessing what's needed.
Explore documentsCompliance
Track expiries, keep a tamper-evident audit trail and produce your records the moment a regulator asks.
Explore complianceTell us who you're hiring. We work out what the law requires.
You don't need to know whether a Queensland childcare educator needs a Blue Card or a WA labourer needs a White Card. Answer a few plain questions and ClearBoard assembles the exact onboarding the role and jurisdiction call for.
A clear path from "I'm hiring someone" to "they're ready"
Plain-language steps for details, role, jurisdiction, clearances and review replace the guesswork. ClearBoard prompts you for what's needed and won't let the essentials slip.
- Role and state aware. The right clearances and forms are selected for you.
- One secure link. The new hire completes everything from their own phone.
- Accounts ready on arrival. Google Workspace or Microsoft 365 is provisioned along the way.
You don't need an HR background. ClearBoard guides you the way an experienced hiring manager would, prompting you for what's required and flagging what's missing, so even a first-time hirer can onboard someone with confidence.
Guided, jargon-free steps
Each stage is written in plain English, with no legislation to interpret, just clear questions and sensible defaults.
Account provisioning
Create email and directory accounts as part of onboarding, with a manual fallback and retry if a provider call fails.
Day-one checklist
A fixed day-one task list reaches the new hire and their manager automatically, so nothing is forgotten on the first morning.
Every mandatory document — collected and stored the right way.
ClearBoard is designed around the documents Australian employers are required to handle, and requests them for you. Each one is e-signed, recorded and filed against the worker. Nothing sits in an inbox, and you're never guessing whether you collected the right form.
One tidy profile, not a folder of email attachments
Open any worker to see right-to-work status, the signed TFN and Super forms, the Fair Work acknowledgment and provisioning — each with its state and timestamp, ready to export.
- Requested automatically. The system asks for exactly the right forms and uploads.
- Signed and timestamped. An e-signature and recorded date sit against every document.
- Stored securely. TFNs are masked and encrypted at rest, and files follow built-in retention rules.
The three documents businesses without an HR team most often miss, or get wrong:
TFN Declaration
Collected and e-signed before the first pay run. The Tax File Number is masked in every view and encrypted at rest, in line with the Privacy Act's TFN Rule.
Super Choice & stapled super
Captures the employee's fund, or guides you through the ATO stapled-super lookup, so superannuation is set up correctly from the start.
Fair Work Information Statement
A click-gated acknowledgment of the official Fair Work Ombudsman statement — with a timestamped record that it was provided to the employee.
You don't have to remember the paperwork. ClearBoard knows which documents to ask for, collects them in the right order and keeps the records, so getting the mechanics right isn't left to your memory.
Stay compliant after day one — and show your records on demand.
Compliance isn't a one-time task. ClearBoard keeps watching every credential and keeps a tamper-evident record, so a lapsed visa or an overdue check can't quietly slip through, and your records are one click away if you're ever asked for them.
Know your whole team's status at a glance
Every worker carries a rolling compliance score across their required documents, sorted so the people who need action surface first.
- A live compliance score for the organisation and every worker.
- Coverage gaps surfaced. Non-compliant and at-risk workers are flagged before they're on site.
- Filter by site, department or credential type across any industry.
Never get caught by a lapsed credential
Right-to-work and licence expiries are tracked to the day and grouped by urgency, so the work visa or White Card that's about to expire is impossible to miss.
- Overdue, this month and upcoming, laid out by when they bite.
- Re-verify reminders prompt a fresh check before each expiry date.
- Full document history kept against every worker's profile.
Proof on demand, from first day to last
Every signature, acknowledgment and check is logged into a tamper-evident trail. When someone leaves, ClearBoard runs a guided wind-down and issues a signed certificate of data destruction.
- One-click audit export for any worker, ready to hand to a regulator.
- Chain of custody with hash-linked, timestamped events.
- Certificate of data destruction issued on exit, after an independent sweep.
If someone ever asks for your records, you won't be scrambling. Every action is logged and exportable as a single document, so a Fair Work or ATO query becomes a quick export rather than a frantic inbox search.
Built for the person who actually does the hiring
Not a dedicated HR department, but the office manager, ops lead or owner who hires a handful of people a year and can't afford to get the paperwork wrong.
Reduce your compliance risk
A missed Fair Work statement or an uncollected TFN Declaration is a real exposure. ClearBoard makes doing it properly the path of least resistance, and keeps the evidence.
One flat fee, no surprises
A simple flat monthly price, with no per-hire charges and no per-seat creep. You always know exactly what next month costs.
Live in minutes, not weeks
No six-week implementation and no consultant. Pick a role, send a link, and your first hire is moving the same afternoon.
Australian by design
TFN, stapled super, Fair Work, VEVO right-to-work and state-based clearances, all built for local rules, with every record stored in AWS Sydney.
Your records stay yours — even if we disappear
When records are archived or handed back, each one is encrypted to your key using the open-source age standard, not a format we invented. ClearBoard keeps only your public key and never the private key, so we genuinely can't read your archives. They open with the standard, free age tools on any computer, offline, with no ClearBoard account and no separate app, so your records never depend on us still being in business.
One simple flat fee
No per-employee charges, no feature tiers locked behind an upsell. Pay annually and get two months free.
- Compliance dashboard & workforce records
- Guided onboarding & mobile new-hire portal
- Expiry tracking & re-verify reminders
- Google Workspace & Microsoft 365 provisioning
- Offboarding & data-destruction certificates
- Exportable audit trail & reports
All plans include data residency in Australia (AWS Sydney), AES-256 encryption, zero-knowledge archive encryption (open age standard, only you hold the key) and Australian-English support. Prices in AUD.
Make day one the easy part
Bring your team onto a single, organised compliance record you can export on demand, and stop chasing paperwork two weeks after someone starts.